PORT OF ORCAS
Minutes of the Regular Meeting
September 28, 2006
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Jack Becker, Chairman. A quorum was present. Attending were: Ulanah McCoy, Steve Hopkins, Al Edwards, Jack Becker, Garth Eimers, Bea vonTobel, Doug McDonald, Ida Rae McDonald
Approval of minutes
Eimers moved, Hopkins seconded approval of the minutes of the regular meeting of September 14, 2006, and the motion was unanimously carried.
Public access time
Doug and Ida Rae McDonald were present to offer the commissioners a point of sale display of pre-read books for their consideration. After discussion, which centered around the issues of available space and collection methods for such a display, the commissioners noted that their information would be placed on file for future reference, and thanked the McDonalds for their presentation.
Unfinished Business
1. Looking Down the Runway: Continuing Discussion
a. Lantec Offering: Continuing Discussion
The commissioners had in hand three documents concerning this possible real estate acquisition. During discussion, the major point was finding funding for the purchase. The airport manager relayed conversations with Carol Key, FAA and John Sibold, WSDOT/A. After further discussion, Eimers moved, Hopkins seconded signing those documents which allowed W&H Pacific and Allen Brackett Shedd to move forward with appraisal of the properties, with further action dependent upon the results of the appraisal, and the motion was unanimously carried. The airport manager was asked to contact: 1) Greer Allen regarding timing of the use of his services; 2)Steve Simpson regarding wording of a letter to the Port of Friday Harbor commissioners regarding possible use of unemcumbered funds; 3)WPPA regarding funding possibilities; 4)John Sibold regarding expressing the interest of the Port of Orcas in obtaining WSDOT/A funds via grant; 5)W&H Pacific regarding additional funding avenues. The airport manager was also asked to provide SJC documents pertaining to levy lid and budget constraints pertaining to funding for 2007 budget purposes.
2. Master Plan Update: Information
Commissioner Eimers reported on the meeting on September 28 at FAA headquarters in Renton with Jason Pitts and Fred Mitchell, with Charlie Riordan of BWR and the airport manager present. After explaining the parameters of both the circling and straight-in GPS approaches, it was decided by consensus that the commissioners move forward with getting into the system for the circling approach, with a projected publication date of July 5, 2007, and a possibility of May 10, 2007 if the paperwork can be completed and processed more quickly. With the completion of the 405 survey, the straight-in approach could be published by late 2007 or early 2008. The circling approach from the southwest would provide an MDA of 1,100’MSL with a visibility of 1½ miles; the straight-in approach is currently configured with an MDA of 588’ and visibility of 1¼ miles. It was felt that this meeting was important to have completed, as it reiterated the port’s position on the importance of getting the circling approach into the system so that additional refinements could be made in a more timely manner.
3. 2007 Budget Work
The airport manager provided copies of budget revenues through September for evaluation in construction projected revenues for 2007. With discussion of lease and rental rates, the commissioners decided to change the 72-hour free parking in Tariff #6 to a 24-hour free parking period. A resolution to change this tariff will be provided at the next regular meeting. All other tariffs will remain unchanged. The 2007 budget worksheet was discussed, with numbers for 2007 provided by the airport manager. Left without entries were line items for the airport manager and reserve monies. The capital projects budget is also incomplete, awaiting estimates for possible 2007 projects and possible reserve monies. In order to provide input for the airport manager line item, Commissioner McCoy volunteered to collect the evaluation sheets from each commissioner, which will be due at the next regular meeting.
New Business
None
Airport Manager’s Report
Communications were received from: 1)WGEP, fall newsletter; 2)FAA, GPS approach layouts; 3)W&H, purchase support contract; 4)Allen Brackett Shedd, appraisal contract; 5)Greer Allen, purchase consulting services; 6)Tools of the Trade, Green Building Primer.
The airport manager reported on:
1. Around the Port
a. Setting Off the Alarm
2. Visit to FAA
3. Lantec Information
4. Bart Brown
5. 2007 Budget
All items were informational in nature.
Approval of Payroll/Vouchers
Hopkins moved, Eimers seconded approval of September 2006 general fund vouchers in the amount of $783.01, and the motion was unanimously carried.
Hopkins moved, Eimers seconded approval of September 2006 capital fund vouchers in the amount of $4,319.00, and the motion was unanimously carried.
Eimers moved, Hopkins seconded approval of September 2006 payroll in the amount of $4,4432.35, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., October 12, 2006 in the Port conference room.
The meeting was adjourned at 8:45P.M.
____________________________________
Garth Eimers, Commissioner and Secretary
Prepared by ________________________
Bea vonTobel, Airport Manager