PORT OF ORCAS
Minutes of the Regular Meeting
September 27, 2007

Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Jack Becker, Chairman. A quorum was present. Attending were: Ulanah McCoy, Steve Hopkins, Jack Becker, Bea vonTobel.

Approval of minutes
Hopkins moved, Becker seconded approval of the minutes of the regular meeting of August 9, 2007 as presented, and the motion was unanimously carried.

Public access time
None

Unfinished Business
1. Looking Down the Runway
a. Airport Development: Continuing Discussion
Discussion centered around what projects might be considered for funding under the FAA AIP programs, and suggestions included avigation easements, runway/ ramp/ taxiway resurfacing, stormwater work, terminal considerations.
2. Master Plan Update
A telephone conversation with Charlie Riordan had noted that some of the above suggestions could be included in the master plan future projects. Also relayed was the receipt of revised ALP drawings, which would then be submitted for signatures by the FAA (Mary Vargas) and then the commissioners.
3. ASI Lease: Rewrite/Submission
A letter to ASI had been sent on September 24th, regarding face-to-face negotiation of a new lease. No reply had been received by the time of the meeting.

New Business
1. 2008 Budget: Preliminary Discussion
Commissioners were asked to look over the budget proposals to date, with particular regard to the capital projects side. Since the helipad project would be completed in 2007, discussion occurred regarding additional capital projects which might be undertaken during 2008, if any. The airport manager asked for an additional meeting to formalize the general portion of the budget request, and also noted that by the end of 2007, perhaps an additional $50,000 of beginning cash could be invested to draw interest for future use.
2. Medical Stipend
Hopkins moved, McCoy seconded adjusting the airport manager’s medical stipend from $400.10 to $432.82 beginning with the October 2007 payroll, and the motion was unanimously carried. The airport manager will check with the auditor’s office on moving this item from the 10.2004 line item to 46.2002 for 2008.
3. Airport Manager Evaluation
Chair Becker distributed forms for evaluation to commissioners, to be returned by the October 11, 2007 regular meeting.
4. Webcam
The airport manager will proceed to procure a camera for mounting to link to the port’s website which will ‘look at’ Mt. Constitution, a common pilot reference point for ceilings and visibility.
5. Hangars 1-23 Updating
As previously discussed, no action will occur until the 5-year point of time left on these land leases, but refurbishment of hangars by sealing the cement floors and updating of hangar doors will be the first order of discussion at that time.

Airport Manager’s Report
Communications were received from: 1)WPPA: September newsletter; 2)WGEP: fall newsletter.

The airport manager reported on:
1. Around the Port
a. Segmented Circle Painted
b. One Last Mowing
2. ALP Update
3. Enderlein Update
4. House Moving Update
5. Other Miscellaneous Income
6. Evaluation Time
All items were informational in nature; several had been discussed during other portions of the meeting.

Approval of Payroll/Vouchers
McCoy moved, Hopkins seconded approval for payment of general fund vouchers for August 23, 2007 in the amount of $337.50, and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval for payment of general fund vouchers for September 13, 2007 in the amount of $17,306.84, and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval for payment of general fund vouchers for September 27, 2007 in the amount of $491.75, and the motion was unanimously carried.
McCoy moved, Becker seconded approval for payment of capital fund vouchers for September 27, 2007 in the amount of $6,218.83, and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval for payment of the September 2007 payroll in the amount of $4,435.30, and the motion was unanimously carried.

Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., October 11, 2007 in the Port conference room.

The meeting was adjourned at 8:10P.M.

____________________________________
Garth Eimers, Commissioner and Secretary

Prepared by

_____________________________
Bea vonTobel, Airport Manager