PORT OF ORCAS
Minutes of the Regular Meeting
May 10, 2007
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Jack Becker, Chairman. A quorum was present. Attending were: Ulanah McCoy, Steve Hopkins, Al Edwards, Jack Becker, Garth Eimers, Bea vonTobel.
Approval of minutes
McCoy moved, Eimers seconded approval of the minutes of the April 26, 2007 regular meeting as presented, and the motion was unanimously carried.
Public access time
None
Unfinished Business
1. Looking Down the Runway
a. Airport Development: Continuing Discussion
Chair Becker reported on the meeting of the advisory committee on May 3. He noted that he had mentioned the impending ASI lease ending on 12/31/07. After discussion, the committee moved and unanimously carried the recommendation that the Port not renew the ASI lease, but instead use the hangar for Port office and meeting space, pointing to the fact that, although this was a short-term solution, it would allow the entire terminal building to re reconfigured and used as terminal space. A proposed land-swap/BLM with the Enderlein family was on hold until negotiations could be completed, and since no other configurations were under consideration, the committee has not scheduled their next meeting.
Concerning the Enderlein communications, a reply from Ted had been received, which posed several questions and concerns. Becker suggested a reply in which some questions were answered, and an invitation to meet with two commissioners at the airport (Eimers volunteering) to discuss any questions and concerns. Becker offered to compose an e-mail answer, with scheduling of a meeting to be arranged.
2. Master Plan Update
No new information had been received.
3. Noise Abatement Brochure Update
No information had been received from the vendor. However, Eimers suggested that the port follow through on enforcement of the current noise abatement procedures, citing an infraction he had observed. Eimers commented that the port needed to remain proactive with all parties, particularly commercial operators, and suggested that presentations to aviation organizations (EAA, OAA) might be scheduled. The airport manager was directed to communicate the port’s concern over pattern work to San Juan Airlines.
4. ASI Lease
Becker presented two drafts of letters to ASI, one canceling the lease on its ending date of 12/31/07, the other proposing a five-year lease at a CPI-adjustable rate starting at $3,400/month. After discussion during which both letters were examined as to pro and con, Hopkins moved, Eimers seconded sending the letter with the rental increase as proposed. Further discussion revealed that perhaps additional considerations were in order, and Eimers moved, Hopkins seconded amending the original motion to propose a three-year lease with a stepped increase of amounts, starting at $2,000/month for 2008, with the second and third years at $3,400/month. After further discussion, during which Hopkins volunteered to rewrite the letter with ‘softer’ language, the amendment and the original motion were unanimously carried.
New Business
1. Teleconference with FAA
Becker reported on a teleconference with Carol Key and Joelle Briggs, FAA, on Wednesday. The discussion was the result of a request from Brandt’s Landing for proposed Ferris-deed access to the taxiway. Carol Key reiterated the FAA position requiring through-the-fence fees, and Briggs noted that fee collection is required to satisfy grant assurances. After some discussion, Key suggested that perhaps the port could ‘grandfather’ the current landowners who have access, but collect TTF fees from anyone who requests access after a certain date. Becker presented a revised draft of Tariff #7. After discussion, the airport manager was asked to forward the port’s suggestions regarding revision to Port Counsel, with a request to rework/reword the proposal, with expected approval of both the commissioners and the FAA.
2. Resolution #05-10-07
Edwards moved, Hopkins seconded approval of Resolution #05-10-07 (A Resolution Concerning Commissioner Pay Rate), and the motion was unanimously carried.
Airport Manager’s Report
Communications were received from: 1)Port of Vancouver; 2)WSDOT
The airport manager reported on:
1. Around the Port
a. The Green Stuff
b. Wildlife Update
2. A/C Crash with Fatality
3. Election Reminder
4. Resolution to Change Per Diem
5. Stevens Matter, Redux³
6. Teleconference Re Access/Fees
7. Summer Help
8. WAMA Converence
Approval of Vouchers
Eimers moved, McCoy seconded approval of April 2007 general fund vouchers in the amount of $7,241.74, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., May 24, 2007 in the Port conference room.
The meeting was adjourned at 8:45P.M.
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Garth Eimers, Commissioner and Secretary
Prepared by
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Bea vonTobel, Airport Manager