Port of Orcas
Minutes of the Regular Meeting
April 10, 2003

Call to order and confirmation of a quorum The meeting was called to order at 7:00 P.M. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Ed LeCocq Jr, Joe Heagney, David Sarver.

Approval of minutesCantwell moved, Abood seconded approval of the minutes of the March 27, 2003 regular meeting as presented, and the motion was unanimously carried.

Public access timeEd LeCocq inquired as to the procedures for the public to use to introduce a topic for consideration by the Commissioners, and was informed that presentation in writing was the most helpful. The Commissioners noted that all items presented would be considered, but no action may be forthcoming.

Unfinished Business

1. Port of Orcas Capital Projects for 2003: status report

1. Drainage
Chairman Cantwell reported that two meetings relative to this subject had occurred since the last regular meeting, and that an additional meeting was scheduled for 4pm on April 17th. The first meeting, with Malcolm Goodfellow, Bob Waunch, Doug Smith and Chairman Cantwell, concerned an understanding of the developer's and the Port's position(s) and responsibilities of both the entire drainage basin drainage and the new hangar project. The second meeting, on 4/2/03, featured a discussion with BOCC John Evans with Chairman Cantwell and Commissioner McCoy. This meeting was an attempt to inform BOCC about the Port's intent to carry through with the basin drainage project, and the hope that SJCPW would participate in solving the problem.

A third meeting is scheduled for 4pm on April 17, at which representatives of SJCPW (tentatively Jon Shannon, Jerry Rasmussen, Jan Flagan), BOCC John Evans, Port Commissioners McCoy and Hopkins, W&H Pacific, Hart Pacific, and representatives from Com-Steel and Marlo, Inc would try to work out major details relative to the drainage basin.

2. Airport Lighting
Chairman Cantwell noted possible RW/TW/REIL schemes for possible adoption, and asked the Airport Manager to investigate the costs and payback periods for the various scenarios.

Cantwell also announced a meeting with the FAA and W&H Pacific within the next few weeks to discuss the GPS project.

2. Pending Litigation: status report Chairman Cantwell announced that paperwork in the Lunde matter had been signed and delivered to the participants involved.

3. Logo Contest: status report Commissioner McCoy announced that the judging would occur at 6:30pm on April 24th, and that Commissioners might come a bit earlier than that time to peruse the entries.

4. Bob Schoen Memorial: subcommittee report Commissioners McCoy and Abood noted that although some thought had preceded this meeting, no conclusion for submission had been chosen. A photo in a suitable frame was suggested, as well as naming the main terminal in his memory. Discussion was scheduled to continue at the next meeting.

5. Private property access: status report Commissioners asked to have the two iterations of the draft forwarded to Port Counsel for consideration and evaluation. Discussion was scheduled to continue at the next meeting.

New Business

1. R/A Associates termination of north shack lease
After discussion, Abood moved, Hopkins seconded approval of termination of the north shack lease on April 30, 2003 and the motion was unanimously carried.

Communications and Airport Manager's Report
The Airport Manager noted communications from:

1. Northwest/Mountain FAA newsletter

2. W&H Pacific invitation to Open House

3. Memo 4/8/03 from Frank Cantwell re Lunde matter

4. Letter from R/A Associates 4/10/03 re north shack lease termination.

All items were discussed under unfinished or new business.

The Airport Manager reported on:

1. Around the Port

2. CAA conference, April 5

3. FAA Workshop, April 7 (not attended because of car trouble)

4. Stormwater Drainage Meeting 4/17/03

5. Budget Status Report

Item #1a (Parnell gate) and #1b (emergency generator) were discussed as informational items. Items #2-#5 were received as noted.

Approval of Vouchers for March 2003 Abood moved, McCoy seconded approval of general fund vouchers for March 2003 in the amount of $3,628.97, and the motion was unanimously carried.

Abood moved, McCoy seconded approval of capital fund vouchers for March 2003 in the amount of $22,255.00, and the motion was unanimously carried.

Next Meeting and AdjournmentThe next regular meeting of the Commission was scheduled for 7:00 P.M. on April 24, 2003. Commissioners were reminded to arrive between 6:15 and 6:30P.M. for logo judging.

Prepared by Bea vonTobel, Airport Manager