Port of Orcas
Minutes of the Regular Meeting
March 27, 2003

Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Robin Watson, Barbara LaBrash, Paul Vierthaler, Ed LeCocq Jr., Bob Simica, Wally Gudgell, Dwight Guss, Mike Damoth.

Approval of minutes
Cantwell moved, Hopkins seconded approval of the minutes of the March 13, 2003 regular meeting as presented, and the motion was unanimously carried.

Public access time
Ed LeCocq Jr. presented a resolution to the Commissioners regarding support of the US Armed Forces in Iraq. No action was taken.

Unfinished Business

1. Port of Orcas Capital Projects for 2003: status report
Chairman Cantwell noted that the electrical building would be placed behind hangar #23, belonging to Craig Nelson.

Regarding the letter from Bob Waunch, Chairman Cantwell noted some erroneous information, and noted that he (Cantwell) was trying to set up a meeting with Bob to discuss this item. It was further noted that this letter was perceived to be a warning of future action should the Port do nothing about the concerns expressed.

Commissioner Abood stated that if the Port had a plan, it should not deviate from it.

Chairman Cantwell stated that he had talked with Malcolm Goodfellow and Doug Smith about drainage, but had not introduced any motion before the Commission relative to the matter.

Commissioner Abood noted that it would be a government handout if any money was contributed by the Port.

Discussion turned to issues dealing with permitting of the project, particularly occupancy. Commissioners were especially concerned with a plan relating to required treatment of stormwater by Com-Steel.

2. Pending Litigation: status report Chairman Cantwell noted that the Lunde matter has been resolved.

Commissioner Abood noted that his standing in the matter is still open.

3. Private property access: subcommittee reportCommissioner Hopkins reported that a draft had been distributed. The intent was to allow the Commissioners to study this for discussion at the next regular meeting. The document would then be forwarded to Port Counsel for evaluation, and comments solicited from affected property owners.

4. Bob Schoen memorial: subcommittee report Commissioner McCoy asked to have this item postponed until the next regular meeting.

New Business

1. Safety Seminar of 3/25/03: report Chairman Cantwell noted that there were 12 attendees.

2. Bids and Recommendations for 2003: report
Commisioners received the summary of bids submitted, and took the following actions:

Cantwell moved, Abood seconded awarding of the 2003 Janitorial Services contract to Carolyn Ashby for an amount not to exceed $3,508.00, and the motion was unanimously carried.

Cantwell moved, McCoy seconded awarding of the 2003 Sani-Can contract to Orcas Septic and Dozer for an amount not to exceed $1,777.05, and the motion was unanimously carried.

Abood moved, McCoy seconded awarding of the 2003 Grassmowing and Trimming contract to Lum Volvo and Tractor Service for an amount not to exceed $6,192.75, and the motion was unanimously carried.

No bids for landscaping were received. Commissioner McCoy was asked if she would be willing to perform this service for 2003, and responded in the affirmative. Abood moved, Cantwell seconded awarding the 2003 Landscaping contract to Ulanah McCoy for an amount not to exceed $1,500.00, and the motion was unanimously carried.

3. Sale of hangar #5
Abood moved, McCoy seconded refusing the Port's first right to purchase the hangar, and the motion was unanimously carried. Abood moved, McCoy seconded assignment of the hangar lease for hangar #5 to Jake Boyd, and the motion was unanimously carried.

4. Sale of Bellevue Mortgage properties
Steve Hopkins noted that a communication from Jeff Winter had noted that no FAA funds for property purchase would be available until 2006. Yet to be settled was the mention of the Port's right of first refusal of waterfront property mentioned in the original deed.

5. Sale of Bellvue Mortgage properties, part II
Wally Gudgell Jr was in attendance, and noted that he was currently under contract to purchase the properties, and was working on due diligence. He was particularly interested in working with the Port on land use issues, particularly access, and was wished to start a dialog with the Port. He was encouraged to continue the dialog when more information was available on his part.

Communications and Airport Manager's Report
The Airport Manager noted communications from:

1. Jeff Winter
2. WGEP
3. RMW Associates, LLC.

All items were discussed under unfinished business.

The Airport Manager reported on:

1. Around the Port
2. 2003 Capital Projects
3. Conference Dates/Absences from Office

Items #1 and #3 were informational; item #2 was discussed during unfinished business.

Operational Issues
After discussion, this item was agreed by consensus to be removed from future agendas. Approval of Payroll for March 2003 Abood moved, Cantwell seconded approval of the March 2003 payroll in the amount of $2,838.95, and the motion was unanimously carried.

Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on April 10, 2003.

Chairman Cantwell adjourned the meeting at 8:00P.M.

Prepared by Bea vonTobel, Airport Manager