PORT OF ORCAS
Minutes of the Regular Meeting
December 13, 2007
Approval of minutes
Hopkins moved, Becker seconded approval of the minutes of the regular meeting of November 8, 2007 as presented, and the motion was unanimously carried.
Public access time
Jeff Hanson and Robin Freeman were present to elaborate on information submitted prior to the meeting regarding possible relocation of the Eastsound Off Leash Dog Park to a portion of the Larson property. After discussion of requirements of the port and needs of the facility (including insurance, parking), the commissioners agreed to allow the proposed use to occur. A memorandum of understanding will be composed, which will outline rules and such other information that might be needed. Stakes will be set to allow the commissioners to see the proposed layout, and the airport manager was asked to coordinate any construction with the commissioners.
Unfinished Business
1. Looking Down the Runway
a. Airport Development: Continuing Discussion
1) Use of AIP funding
The airport manager had contacted via e-mail Mary Vargas, Carol Key and Jeff Winter at the FAA to ask for procedures to ‘loan’ expiring AIP funds to another entity. Having received no answer, inquiries were made to WSDOT/A and WAMA, both of whom recommended contacting the FAA. The previous e-mail was resent.
2. Master Plan Update
The airport manager had spoken with BWR airport planner Riordan, who relayed that additional questions raised by Mary Vargas had been answered. Riordan asked for a time frame for completion, and was told that final review would take approximately two months. A request for reimbursement to the 90% level had been requested from the FAA via Vargas.
Regarding the requested GPS approach, it was noted that since a private helicopter RNAV approach had already been published, the airspace problems previously noted as being insurmountable had been accomplished. Two replies from the letters written to the congressional representatives had been received, with both promising to look into the lack of progress to date.
3. ASI Lease
Recommendations of three possible arbitrators had been received from Port Counsel Hancock. Commissioner Hopkins was scheduled to contact Hancock to set preliminary meeting and procedure parameters.
4. Helipad Bids: Status
Contact with W&H project manager Celeste Low revealed that a new set of bid documents would be drawn up, changing work completion times and parameters. The new document would be sent to the same interested parties as previously done, and the project would be scheduled for early next year.
New Business
1. Consideration of December 27th Meeting
After discussion, it was left that the meeting would be planned for the 27th, but if no business was needed to be conducted, the meeting would be cancelled. The major business item would be a discussion of the ASI lease.
Airport Manager’s Report
Communications were received from: 1)WPPA: member newsletter for November 2007; Letter re legislative priorities for 2008; Minutes from 2007 annual meeting; 2)Jeff Hanson: letter re dog park request.
The airport manager reported on
1. Around the Port
a. Ceiling Limited
b. Gate Work
c. Fence Work
d. Hangar #6
e. Annual Terminal Floor Stripping and Waxing
2. Continuing Education
3. A History Lesson
4. History, Part II
All items were informational in nature, or were discussed earlier in the meeting. Regarding fence work, the airport manager was asked to chat with Mike Parnell regarding possible removal of the privacy panels to prevent further deterioration of the fence during wind events. Regarding history, the commissioners will discuss possible 50th anniversary events starting next year. A card noting Steve Simpson’s retirement as CEO of the Port of Friday Harbor was signed and mailed.
The treasurer’s report and revenue summary through the end of November were accepted as presented.
On the occasion of his last meeting as Chairman and Commissioner, Jack Becker was presented with a framed photo of the Port of Orcas, which was then signed by all present. Jack was thanked for his work during his tenure, which was much appreciated by all. Becker noted that he had been amazed at the unanimity of actions taken by the board during his term in office.
Approval of Payroll/Vouchers
McCoy moved, Hopkins seconded approval of November capital fund expenditures in the amount of $3,071.77, and the motion was unanimously carried.
McCoy moved, Becker seconded approval of November general fund vouchers in the amount of $350.00, and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval of November general fund vouchers in the amount of $7,733.14, and the motion was unanimously carried.
Becker moved, McCoy seconded November payroll in the amount of $4,296.62, and the motion was unanimously carried.
Becker moved, Hopkins seconded approval of December payroll in the amount of $4,438.02, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., December 27, 2007 in the Port conference room.
The meeting was adjourned at 8:15P.M.
____________________________________
Garth Eimers, Commissioner and Secretary
Prepared by
_____________________________
Bea vonTobel, Airport Manager