PORT OF ORCAS
Minutes of the Regular Meeting
December 10, 2009
Approval of minutes
Hopkins moved, Thurman seconded approval of the minutes of the regular meeting of November 12, 2009 as presented, and the motion was unanimously carried.
Public access time
Steve Pearson was present to present material re a lease and/or easement for his business at Craftsman Corner. The commissioners received the material and postponed discussion to another portion of the agenda.
Unfinished Business
1. Looking Down the Runway
The airport manager reported on progress toward work start for the north outfall repairs. A notice to proceed to Redside Construction for material/equipment mobilization was announced. Comment period for the Corps of Engineers permit ends December 30, at which time the permit should be received.
Also discussed was the FAA’s 5-year plan request, which is due at the beginning of February 2010.
2. Through-the-Fence Matter---continuing discussion
Commissioner Thurman stated that the neighbors wished to meet among themselves to discuss the process. He then noted the recent WPPA meeting he and incoming commissioner Wells had attended, in which emphasis was placed on the RCWs dealing with the open public meeting act. As a result of information gleaned from the presentation and specific questions asked of WPPA Counsel Bob Goldstein, Thurman advocated dropping the status of the previously-constituted subcommittee so that the commissioners could proceed individually in discussion with those TTF abutters.
Commissioner Edwards noted that he had discussed the matter with Jack Coe, who suggested that the SJC District Attorney represent the interests of the port v. the FAA. Eimers volunteered to talk with Karen Vedder in the SJCDA office.
New Business
1. Pearson Matter
After discussion, Hopkins moved, Edwards seconded constructing both an easement and a lease for the requested square footage as described in the request, and the motion was unanimously carried.
The airport manager was asked to forward the rough draft of both documents to port counsel Hancock for refinement, and to the FAA for comment. The documents should be ready for final action at the January meeting.
2. Sale of Hangar #8
Hopkins moved, Thurman seconded waiving the port’s first right to purchase hangar #8, and the motion was unanimously carried.
Thurman moved, Hopkins seconded the assignment of the lease agreement of hangar #8, and the motion was unanimously carried.
3. Lease of North Shack
After discussion, Thurman moved, Hopkins seconded the lease of the north shack to Orcas Island Flying Service/Dave Noneman, and the motion was unanimously carried.
Commissioner McCoy noted that at the end of the initial lease, future lease rates would parallel the south shack, providing equality across the leases.
4. Use of Personal e-mail Accounts
Reiterating a preceding discussion, Thurman noted that Rock Island will provide individual e-mail accounts and archiving, using the @portoforcas.com address. The airport manager will work to get these online before the next meeting. It was stressed that at no time should any e-mail message be sent to ‘Reply All’, as that would constitute a public meeting without notification.
Airport Manager’s Report
Communications were received from: 1)Karen Miles/FAA: CIP 5-year plan; 2)CAPR: letter re Critical Areas Ordinance
The airport manager reported on
1. Around the Port 6. Out of Office/Vacation
a. The Wind Doth Blow 7. Steve Pearson Request
b. Griot Gate Fixed---Again 8. Personal Mailboxes
2. 5-Year Plan 9. In-Service Training
3. Sale of Hangar #8 10. Recognition of Service by Commissioner McCoy
4. North Shack Rental
5. Griot Land Swap
The last item was a presentation of a framed aerial photo of the Port of Orcas, which all other commissioners signed, and which was presented to Commissioner McCoy with thanks for her two terms of service to the Port of Orcas.
Approval of Payroll/Vouchers
McCoy moved, Hopkins seconded approval for payment of November 2009 general fund vouchers in the amount of $3,733.37, and the motion was unanimously carried.
McCoy moved, Thurman seconded approval for payment of November 2009 general fund vouchers in the amount of $740.76, and the motion was unanimously carried.
McCoy moved, Thurman seconded approval for payment of November 2009 capital fund vouchers in the amount of $2,547.55, and the motion was unanimously carried.
Hopkins moved, McCoy seconded approval for payment of November 2009 capital fund vouchers in the amount of $5,395.17, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., January 14, 2010 in the Port conference room.
The meeting was adjourned at 8:05P.M.
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Commissioner and Secretary
Prepared by
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Bea vonTobel, Airport Manager