PORT OF ORCAS
Minutes of the Regular Meeting
October 9, 2008
Approval of minutes
McCoy moved, Hopkins seconded approval of the minutes of the regular meeting of September 25, 2008 as presented, and the motion was unanimously carried.
Public access time
Mariah Buck spoke for the off-leash dog area representatives, stressing that the proposed shelter was in the lease, and that they would like to erect it before foul weather set in. Hopkins expressed commissioner concerns re apparent permanence and other uses of the shelter. Thurman and Eimers mentioned concerns voiced verbally so far by the FAA, and noted that the port would deal with those concerns if they were formally raised. After further discussion, Thurman moved, McCoy seconded approval of the proposed plans, and the motion was unanimously carried. The representatives thanked the commissioners for their action.
Unfinished Business
1. Looking Down the Runway
The airport manager reported that final paperwork to close out the ALP/master plan project had been submitted to Mary Vargas, FAA, and that they needed final approval from Carol Suomi.
This item will remain on the agenda as a discussion point through the rest of 2008 and into 2009.
2. North Outfall: Report
The airport manager reported that the final report from Materials Testing Inc had been forwarded to WHPacific for evaluation and engineering plans.
3. East Outfall: Report
The airport manager reported that information regarding the two manufacturers of the duckbill valve had been forwarded to Hart Pacific, and that they would provide hydrographic data for manufacture of the valve.
4. 2009 Budget
In order to fill in the expenditure line item re commissioners’ salaries, McCoy moved, Thurman seconded scheduling one regular meeting per month at the $104 per diem rate per commissioner for 2009, plus called special meetings as needed, and the motion was unanimously carried.
Regarding leases expiring in 2008, Thurman moved, Hopkins seconded the following actions, which were unanimously approved:
San Juan Air, Kenmore Air, Northwest Sky Ferry were to be offered 3-year lease extensions beginning January 1, 2009 under the same terms and conditions, with a 5.25% addition in rate for 2009, with the remaining years computed using the Seattle CPI-U index as the multiplier;
FedEx was to be offered a five-year extension of their current lease under the same terms and conditions beginning January 1, 2009 at $235/month for one year, and the remaining years computed using the Seattle CPI-U index as the multiplier;
the so-called North Shack rate was set at $130/month for 2009, with additional years computed using the Seattle CPI-U index as the multiplier.
The airport manager was asked to revise the revenue and expenditure sheets to reflect these changes.
Regarding the request by Eastsound Sewer & Water to lease space east of their location, and on port property, to accommodate a screw press, Eimers moved, Hopkins seconded creating a five-year renewable lease at the rate of $210.00/mo for 2009, with following years computed using the Seattle CPI-U index as the multiplier, and the motion was unanimously carried.
New Business
None
Airport Manager’s Report
Communications were received from: 1) Jeff Hanson, letter 10/5 re dog park; 2) SJC-EDC, e-mail 10/2 re SJC Transportation Summit; 3) SJC-EDC, e-mail 10/7 re SubRegional Transportation Planning Organization; 4) WSJ, article 10/7 re empty airport terminals; 5) WPPA, letter 10/8 re annual meeting; 6) Seattle CPI; 7) AWB, e-mail re
invitation to membership; 8) Memo re deductions; 9) SJC Small Works Roster Interlocal Agreement; 10) Island Air, letter in support of GPS approach; 11) Employment Security, newsletter re increase in workman’s comp rates for 2009.
All items were informational in nature or dealt with during earlier parts of the meeting. The following actions were taken regarding the communications: Re the SubRegional
Transportation bylaws and interlocal agreement: the commissioners voiced support by consensus; re the SJC Small Works Roster Interlocal Agreement, Eimers moved, Thurman seconded participation, with signatures on the document to follow, and the motion was unanimously carried.
The airport manager reported on:
1. Around the Port
a. Picket Fence Reconstruction
b. A-Hunting We Will Go
c. Terminal Exterior Pressure-Washed
d. Fenceline Mowing
e. New Chairs
f. Generator Servicing
2. 2009 Budget
3. Treasurer’s Report
4. Interlocal Agreement to Share SJC Small Works Roster
All items were informational in nature.
Approval of Vouchers
Thurman moved, McCoy seconded approval of October 2009 general fund vouchers in the amount of $7,076.83 and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval of October 2009 capital fund vouchers in the amount of $2004.22, and the motion was unanimously carried.
Executive Session
Chair Eimers, pursuant to RCW 42.30.110(1)(b), convened an executive session at 8:45P.M., for a time not to exceed 15 minutes to discuss a labor matter. The executive session was concluded at 8:55P.M., at which time the regular meeting was reconvened.
Reconvening of Regular Meeting
Thurman moved, Hopkins seconded entering $45,500 in the line item for the airport manager’s remuneration, which comes to $21.90/hour, and the motion was unanimously carried.
Next Meeting and Adjournment
As a result of a perceived lack of a quorum, the regular meeting scheduled for October 23, 2008 has been cancelled.
The next regular meeting, public hearing and approval of the 2009 budget of the Commission was scheduled for 7:00P.M., November 13, 2008 in the Port conference room. Advertisement for this meeting has been sent to the Sounder as required.
The meeting was adjourned at 8:57P.M.
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Ulanah McCoy, Commissioner and Secretary
Prepared by
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Bea vonTobel, Airport Manager