PORT OF ORCAS
Minutes of the Regular Meeting
September 25, 2008
Approval of minutes
Hopkins moved, Edwards seconded approval of the minutes of the regular meeting of September 11, 2008 as presented, and the motion was unanimously carried.
Public access time
Nina Laramore, private citizen, commented in a positive manner on the off-leash dog area.
Unfinished Business
1. Looking Down the Runway
The airport manager commented from her report on the remarks offered by Tim Shaw, FAA, regarding the GPS approach. The airport manager also commented that Mary Vargas had completed paperwork to close out the master plan/ALP update. A payment of approximately $2000 will be forwarded to the port upon forwarding of all paperwork.
2. North Outfall: Report
The airport manager reported that a draft report on the corings/borings done by Materials Testing & Consulting, Inc. The draft report has been forwarded to WHPacific for engineering.
3. East Outfall: Report
Information on inverts, pipe size and material have been forwarded to Gregg Bronn, Hart Pacific Engineering, for evaluation and engineering information.
4. 2009 Budget
The airport manager had presented the commissioners with updated and expanded information relative to leases, along with 2008 projections for expenditures. Visiting most of the line items produced some suggestions for the 2009 general fund budget, which will be entered on the appropriate spreadsheet for distribution via e-mail and discussion at the next meeting. The SJC auditor’s office will be asked to add two line items: security and promotional activities, and amounts will be inserted. The airport manager will also get more information re FICA, retirement, L&I and unemployment calculations so accurate projections can be made, and ask Eric Lum for his opinion on possible costs for his fuel projections for 2009.
Lease rate changes and expectations will also be discussed at the next meeting.
Re capital projects, the airport manager was asked to investigate possible costs for the design side of the runway overlay and ramp refurbishment, with the goal to ask for AIP funding for design now, with the construction side to come later, so that it does not become one huge grant at one time.
Dates for publishing the ads for the public hearing for budget adoption were established. The ads will be published in the Islands’ Sounder on October 15 and 22, with the public hearing to be held on October 23, and continued on November 13 if necessary, at which time the budget must be adopted.
New Business
1. Transportation Summit Report
Chair Eimers reported that the meeting produced laudable goals, but no concrete actions pending the lack of a perceived crisis on the part of the public.
2. Rosario Future
Chair Eimers reported that he had met with Morgan Leaf Meadows of Vision Accomplished to discuss composition of a business plan for educational use of the mansion, and that a second meeting had been scheduled for Monday, September 29.
3. Dog Park Meeting
Chair Eimers reported that he had met with Jeff Hanson on Wednesday to discuss parking areas and possible construction of a shelter. Eimers noted that he had discouraged construction of a shelter so as not to create an appearance of permanence among community members. The shelter is on hold at the moment.
4. Division of Larson Parcel
Thurman asked whether it would be advisable to divide the Larson property and sell the upper portion, thereby gaining capital for additional port projects. It was pointed out that any such decision should wait until the Enderlein property discussion is completed.
Airport Manager’s Report
Communications were received from: 1)Enduris: (quarterly newsletter); 2)Farmhouse Gang: invitation to October 2 meeting in Marysville.
The airport manager reported on:
1. Around the Port
a. Dog Park Request
b. Fence Update
c. North Outfall
d. East Outfall
2. FAA News
3. Transportation Summit
4. Out of Office and Meeting Dates
All items were informational in nature or discussed earlier in the meeting.
Approval of Payroll/Vouchers
McCoy moved, Thurman seconded approval of the September 2008 payroll in the amount of $6,342.87, and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval of September 2008 general fund vouchers in the amount of $1,243.95, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., October 9, 2008 in the Port conference room.
The meeting was adjourned at 8:20P.M.
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Ulanah McCoy, Commissioner and Secretary
Prepared by
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Bea vonTobel, Airport Manager