PORT OF ORCAS
Minutes of the Regular Meeting
June 10, 2010
Approval of minutes
Thurman moved, Wells seconded approval of the minutes of the regular meeting of May 13, 2010 as corrected, and the motion was unanimously carried.
Thurman moved, Wells seconded approval of the minutes of the special meeting of May 26, 2010 as presented, and the motion was unanimously carried.
Public access time
Paul Vierthaler inquired about the completion of crack sealing, and the airport manager noted that it was halted because of rain, and now awaits an opening in the work schedule for completion.
Unfinished Business
1. Looking Down the Runway
a. GPS Approach
Chair Thurman inquired whether Mike Adams’ proposal was an actionable item, or whether it needed to be put into a contract form via the time and materials format. If grant monies are not available, the port does have sufficient monies invested which can cover the projected cost of implementation.
Billing would need to be accomplished in a timely manner to approve vouchers for payment at a scheduled port meeting.
Commissioner Edwards pointed out that perhaps the proposed GPS approach might lead to a false sense of security among pilots.
The airport manager will forward the proposal to WHP Engineering, who can deal with it as part of a grant proposal, and perhaps create a contract for approval by the commissioners in the event the approach is not FAA-fundable.
2. Through-the-Fence Matter---update
Thurman reported he had spoken with Karen Miles, FAA, inquiring why the FAA had not accepted the port’s tariff re TTF users, what other airports with deeded access had done to get FAA approval, and the fact that the port-proposed tariff did include a market-rate adjustment. Thurman added that he intended to meet with Karen Miles and Carol Soumi within 30 days to discuss the TTF matter, and asked for another commissioner to accompany him.
Additionally, Thurman reported that the FAA had withheld monies, and that the port had $600,000 in non-primary entitlement monies, of which $150,000 needed to be under grant by August. He wondered whether those funds could be applied to the upcoming runway/taxiway/ramp project, and the airport manager will investigate that question.
P. Vierthaler inquired on the status of the assessments, and it was noted that invoices will be sent on July 1 to those Ferris-deeded property owners who had aircraft which accessed the runway. When asked what the collection policy was, it was noted that past due accounts are assessed $25 + 1.5% per month for overdue accounts. When asked whether liens might be placed on properties, the answer was that it was a possibility.
3. Griot Matter---update/discussion
Commissioner Wells reported that a phone message from Dick Griot noted that he is investigating which LLC that particular property falls under, and will meet with the commissioners when that is determined. Thurman asked to have a letter of intent sent to Mr. Griot with the 50-50 split of expenses noted, which would cover appraisals and associated expenses anticipated in the possible swap.
4. Eastsound Sewer & Water Matter---update/discussion
The airport manager reported that WHP geotech engineers had ascertained the fact that an additional pipe could be supported by the current stormwater pilings. No one from ESW was present to ask for permission (as adopted at the special meeting of May 26), so no further action was taken.
5. Hangar Lease Renewals
After discussion, Edwards suggested that the present hangar owners be asked to present a proposal to the commissioners for evaluation. The airport manager will contact Tuck Wilson to put forth an offer from the owners, and to ask whether they would like to own their land. She was also asked to have Don Montgomery appraise these hangars as well.
New Business
1. Kenmore Terminal Space
A letter from Todd Banks, Kenmore president, was taken under advisement, and the airport manager was asked to respond to their request having been taken under advisement for discussion at the next regular meeting.
Airport Manager’s Report
Communications were received from: 1)Guardian Security, San Juan Sanitation re rate increases; 2)WSDOT/A: e-mail re new publications; 3)WPPA: e-mail re WPPA business meetings; 4)Kenmore Air Express: letter re terminal space
The airport manager reported on:
1. Around the Port
a. Rain & Mowing
b. Re-Construction
c. Further Truck Thoughts
d. Sweeping the Ramp
e. Crack Sealing
2. Reading Material
3. Buy-Sell-Trade
Approval of Payroll/Vouchers
Wells moved, Thurman seconded approval of May 2010 capital fund expenditures in the amount of $117.50, and the motion was unanimously carried.
Wells moved, Thurman seconded approval of May 2010 general fund vouchers in the amount of $4,671.48, and the motion was unanimously carried.
Wells moved, Thurman seconded approval of the May 2010 payroll in the amount of $4,777.73, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., July 8, 2010 in the Port conference room.
The meeting was adjourned at 8:30P.M.
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Steve Hopkins, Commissioner and Secretary
Prepared by
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Bea vonTobel, Airport Manager