PORT OF ORCAS
Minutes of the Regular Meeting
May 22, 2008
Approval of minutes
Hopkins moved, Thurman seconded approval of the minutes of the regular meeting of April 10, 2008 as presented, and the motion was unanimously carried.
Public access time
None
Unfinished Business
1. Looking Down the Runway
No reply was received from an e-mail to Ted Enderlein.
A telephone conversation with Charlie Riordan noted that the request for a last reimbursement for the ALP/Master Plan update was underway, with closeout documents to follow.
Discussion turned to a postponed letter to congressional representatives re the GPS approach progress. The current letter will be reviewed and any action postponed until the next regular meeting. It was suggested that AOPA airport contact, former commissioner Becker, be asked to see whether any pressure could be brought to bear through that organization.
2. ASI Lease: Status
Chair Eimers reported on the meeting with ASI manager Dave Ross, both attorneys, and mediator Jerry Alhdeff on May 7. An agreed-upon lease extension rate was reached, and paperwork will be generated to send to ASI. Hopkins moved, Thurman seconded accepting the agreement reached, and the motion was unanimously carried. Chair Eimers signed the lease extension document, and it was notarized for forwarding to ASI.
3. Helipad Renovation: Status
The airport manager reported that all work on phase 1 had been completed, with the exception of the mounting of the lights, which had not yet arrived but were promised by June 1. Seven old lights had been re-installed so the helipad could be reopened.
4. 50th Anniversary Plans: Update
Discussion centered on the plans for the June 1 BBQ for former commissioners. Work and assignments for the menu were completed; the banner unveiled; the mugs received; inclement weather plans were discussed.
5. Public Hearing and Adoption of Resolution #05-22-08, 2008 Budget Adjustment
Hopkins moved, Thurman seconded adoption of Resolution #05-22-08, and the motion was unanimously carried.
New Business
1. Consideration of Land Purchase
Commissioner Thurman stated that he had been contacted by Wally Gudgell re the parcel(s) on the west side of the airport, which have again come on the market. After some discussion, the commissioners came to consensus that no action taken or decisions would be made until the asking price of the property is accompanied by comparables. It was hoped that this might be accomplished by the next meeting, and Thurman was to ask Gudgell to come to a meeting with additional information and perhaps a proposal.
Airport Manager’s Report
The airport manager reported on:
1. Around the Port
a. Mowing and Blowing
b. Helipad Progress
2. 50th Anniversary Notes
3. Personnel Manual Update
After discussion, Hopkins moved, McCoy seconded the revised portions of the personnel manual be adopted, with an effective date of 5/23/08, and the motion was unanimously carried.
4. Summer Help
5. Out of Office
6. ASI Lease Update
7. Resolution re Budget Adjustment
8. Fly-In Update
With the exception of action taken on item #3, all others were informational in nature or handled during previous portions of the meeting.
Approval of Payroll/Vouchers
In order to provide for funds in various line items of the 2008 budget, Hopkins moved and McCoy seconded the following line item transfers, and the motion was unanimously carried:
General Fund Transfers:
$200 from 54.2001 (stormwater utility tax) to 49.2003 (SJC Auditor)
Capital Projects Transfers:
$45,000 from 61.2001 (land acquisition) to 63.2006 (helipad improvements)
$25,000 from ye.2005 (drainage) to 63.2006 (helipad improvements)
$10,000 from 508.0002 (reserve) to 41.2002 (master plan update)
McCoy moved, Hopkins seconded approval of the following vouchers: May 2008general fund vouchers in the amount of $5,263.35; May 2008 general fund vouchers in the amount of $902.60; May 2008 capital projects voucher in the amount of $29,822,24. The motion was unanimously carried.
McCoy moved, Hopkins seconded approval of the May 2008 payroll in the amount of $4226.82, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. June 12, 2008 in the Port conference room.
Since the BBQ on June 1, 2008 for former commissioners will entail a quorum of current commissioners, it needs to be advertised as a meeting with no business to be undertaken.
The meeting was adjourned at 8:20P.M.
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Ulanah McCoy, Commissioner and Secretary
Prepared by
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Bea vonTobel, Airport Manager