PORT OF ORCAS
Minutes of the Regular Meeting
April 10, 2008

Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Garth Eimers, Chairman. A quorum was present. Attending were: Ulanah McCoy, Steve Hopkins, Bret Thurman, Bea vonTobel, Barbara LaBrash, David Shinstrom, Robin Watson.
Chair Eimers noted the absence of Commissioner Edwards, who was in hospital recovering from knee replacement surgery. He wished Al a speedy recovery, and circulated a get-well card for signatures from all present.

Approval of minutes
Hopkins moved, McCoy seconded approval of the minutes of the regular meeting of March 27, 2008 as presented, and the motion was unanimously carried.

Public access time
Three members of the public were present to announce that, based on a meeting held the preceding day, volunteers had been found who will take charge of organizing and promoting the fly-in. Discussion turned to cooperation between the port and the local EAA chapter for a combined 25th annual fly-in/50th anniversary of the port district, and accompanying logistics and concepts for inclusion in the events. Co-sponsorship of the August event was discussed, as well as other port celebratory functions.
The lack of avgas was also mentioned, but no word had been received from Port Counsel Hancock regarding the letter sent to ASI April 2 regarding lease negotiations and the unavailability of fuel.

Unfinished Business
1. Looking Down the Runway
No report
2. Master Plan Signoff
The signed drawings had been received from the FAA, and copies were displayed on the walls of the conference room. This item has made its final appearance on the agenda. Yet to be received was the final payment requisition from the FAA and the official grant completion documents.
Chair Eimers asked about the survey needed for the GPS approach, and the timeline for publishing same. Concern was expressed about the survey appearing on the list for 2008 projects; if no survey is scheduled, then the already-composed letter to members of congress should be sent. The airport manager will check on this requirement.
3. ASI Lease: Status
No report
4. Helipad Renovation: Status
Work is scheduled to proceed when electrical parts have been received.
5. 50th Anniversary Plans: Update
Hopkins suggested that perhaps coffee mugs with a joint 50th anniversary design and a 25th fly-in logo be made available for sale. The airport manager reported that former Commissioner Becker had offered to donate a sign for the fence noting the anniversary. Vendor space outside the active aircraft area was discussed, but cooperation with EAA needed discussion. It was suggested that members of the public who attend the event might enjoy ‘more things to look at’, which would increase their time on site.
‘Saving the date’ invitations for former commissioners/spouses should be in the mail next week, and information regarding possible permits and licenses was to be investigated. A head count was needed to plan more definite amounts. The historical display was to be completed by the BBQ.
Chair Eimers is still completing work on presentations to public groups.

New Business
1. Resolution 04-10-08 regarding adjustment of 2008 budget
The airport manager will investigate whether this item needs to be advertised and a public hearing held prior to adoption. Eimers moved, McCoy seconded tabling this item until the next regular meeting, and the motion was unanimously carried.
2. Personnel Handbook Revision
Commissioners Hopkins and McCoy volunteered to sit as a subcommittee and meet within the next month for possible revisions.
3. Pearson Lease Clarification
Eimers moved, Hopkins seconded accepting work done in 2007 in lieu of lease obligation, and that the lease is current, and the motion was unanimously carried.
The airport manager will communicate to Steve Pearson that the responsibility for checking with the port and completing agreed-to work on an annual basis is his.

Airport Manager’s Report Communications were received from: 1)FAA: signed copy of ALP drawings; 2)WPPA: final legislative report; 3)LOCAL: spring 2008 newsletter; 4)Port of Port Angeles: newsletter; 5)Patty Miller/airport manager: e-mails re airport compatibility and land use.
The airport manger reported on
1. Around the Port
a. Helipad Update
b. Dylan Moves On
2. Resolution re Beginning Cash
3. Pearson Access
4. Treasurer’s Report
5. Fly-In Update
All items were informational in nature or taken under advisement earlier in the meeting.

Approval of Vouchers
McCoy moved, Hopkins seconded approval of general fund vouchers in the amount of $5,464.08, and the motion was unanimously carried.

Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., April 24, 2008 in the Port conference room.
The meeting was adjourned at 8:15P.M.

____________________________________
Ulanah McCoy, Commissioner and Secretary

Prepared by

_____________________________
Bea vonTobel, Airport Manager