PORT OF ORCAS
Minutes of the Regular Meeting
March 12, 2009
Approval of minutes
McCoy moved, Hopkins seconded approval of the corrected minutes of the regular meeting of February 12, 2009, and the motion was unanimously carried.
Public access time
Kayl mentioned that since the licensing office at Eastsound has been closed, there is an opportunity for someone to offer this service to the public, and suggested that perhaps the port might be interested. The commissioners will take this under advisement.
Unfinished Business
1. Looking Down the Runway
a. East Outfall Progress
Gregg Bronn of Hart Pacific was given the go-ahead by the airport manager to order and have installed a TideFlex gate as agreed upon. This should be completed later this spring.
b. North Outfall Progress
Upon ordering the last documents needed by Islands Surveying, final drawings should be available early next week, and work can progress to the next stage of permitting and design work. Collaboration with Eastsound Sewer and Water re construction can then proceed during a season with lower tides to complete this project.
2. FAA Letter
After discussion and editing, the letter to Timothy Shaw will be signed at the meeting and mailed on Friday.
New Business
1. Beacon Baffle
After reviewing possible remedies to the concern by owners of Kangaroo House, the airport manager was asked to proceed with investigation of implementation and report to the commissioners at the next meeting.
2. WSDOT Grants
The airport manager reported that grant monies were available again this year, and an update of the port’s current security plan was required to apply. The update is in progress, and will be submitted to the commissioners for editing before the next regular meeting, at which time a discussion will occur re applying for monies for additional security measures.
3. Fuel Facility Land Lease
Dave Ross, ASI, had informed the airport manager that he was probably not going to ask for an extension of the current lease, which expires 6/30/2010. The airport manager will ask ASI to provide a formal notification to the port regarding the lease.
4. Bids for Services
Islands’ Sounder did not print the bid advertisement on the first requested date, but the ad will appear during this and next week’s edition. Applications have already been received.
5. Hangar Invoicing
As soon as the February CPI is received, hangar invoices for hangars 1-23 will be mailed along with the spring newsletter.
Airport Manager’s Report
Communications were received from: 1)WPPA: e-mails re Legislative Reports; 2)WSDOT/A: e-mail March 4 re grant applications; 3)WSTOT/A: e-mail draft Alternative Strategies for LATS.
The airport manager reported on
1. Around the Port
a. Repairs
2. ‘Tooning Around
3. Bids for Services Published
4. Fuel Facility Land Lease
5. Security Plan
6. Kangaroo House Request re Beacon
7. Financial Report to SAO
8. Hangars 1-23 Invoicing
9. Ortho Report
10. Fly-In
11. North Shed Rental
All items were either informational in nature or discussed earlier in the meeting.
The treasurer’s report and monthly summary to date was accepted as presented.
Approval of Payroll/Vouchers
McCoy moved, Hopkins seconded approval for payment of February 2009 general fund vouchers in the amount of $3,258.06, and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval for payment of February 2009 capital fund vouchers in the amount of $4,885.80, and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval for payment of the February 2009 payroll in the amount of $4,923.27, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., April 9, 2009 in the Port conference room.
The meeting was adjourned at 7:50P.M.
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Ulanah McCoy, Commissioner and Secretary
Prepared by
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Bea vonTobel, Airport Manager