PORT OF ORCAS
Minutes of the Regular Meeting
January 10, 2008
Election of Officers for 2008
Chair pro tem Hopkins, opening nominations, nominated Garth Eimers for the position of chair and Ulanah McCoy for the position of secretary. Hearing no other nominations, Eimers declared nominations closed and election by acclamation.
Approval of minutes
Hopkins moved, McCoy seconded approval of the minutes of the regular meeting of December 13, 2007 as presented, and the motion was unanimously carried.
Public access time
Jack Becker, outgoing commissioner and chairman, noted that he had been approved by AOPA as the Orcas airport support network contact. He also presented the commissioners with an AOPA handbook outlining procedures to host an airport open house, which might be held in conjunction with the annual fly-in, as part of the Port’s celebration of its 50-year anniversary.
Unfinished Business
1. Looking Down the Runway
a. Airport Development: Continuing Discussion
1. Use of AIP Funding
The airport manager’s e-mail request for loaning of unused and
soon-to-expire FAA funding was answered by Carol Key, FAA, who stated that Jeff Winter, FAA, was in charge of moving funds. The airport manager sent a return e-mail to Winter noting that the funds
could be borrowed, not extinguished.
2. Master Plan Update
Charlie Riordan had been asked for a progress report, but none had been received from Mary Vargas prior to the meeting.
3. ASI Lease: Status
Commissioner Hopkins had not received any additional information from Port Counsel Hancock, but planned to pursue the appointment of the arbitrator and meeting times to move forward. ASI now exists on a month-to-month basis, with 2007 rates charged until arbitration is completed and a new rate arrived at, at which time any accumulated overages will be assessed.
4. Helipad Bids: Status
A reissuing of the bid package had been distributed. Any received bids will be opened at 1:00P.M. on January 18 in the port conference room.
New Business
1. Acknowledgment of Bentley-Prestwich Trust Gift
Barbara Bentley and Glenn Prestwich, patrons of the airport, have named the port as a recipient of a portion of their estate, to be used to support pilot services. The commissioners acknowledged the gift with a signed card and a framed photo of the airport, which will be sent to them.
2. Use of Conference Room by Orcas Island Chamber of Commerce Board Meetings
The commissioners saw no problem with the use of the room for this purpose. Security issues will be handled by the airport manager.
Airport Manager’s Report
Communications were received from: 1)Carol Key, FAA; e-mail re expiring AIP funds; 2)Celeste Low, WHPacific; e-mail re helipad project; 3)Bentley-Prestwich Living Trust; letter 1/4/08 re charitable donation.
The airport manager reported on
1. Around the Port
a. Thar She Blows
2. Lease of North Shack
3. Bentley-Prestwich Donation
4. Parnell Fence Conversation
5. Master Plan/ALP/GPS Update
All items were informational in nature; many had been discussed earlier in the meeting.
The treasurer’s report and 2007 transmittal summary were accepted as presented.
Approval of Vouchers
McCoy moved, Hopkins seconded approval of December 2007 general fund vouchers in the amount of $3,198.72, and the motion was unanimously carried.
Thurman moved, Hopkins seconded approval of January 2008 vouchers in the amount of $744.61, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., January 24, 2008 in the Port conference room.
The meeting was adjourned at 7:30P.M.
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Ulanah McCoy, Commissioner and Secretary
Prepared by
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Bea vonTobel, Airport Manager