PORT OF ORCAS
Minutes of the Regular Meeting
January 8, 2009
Approval of minutes
McCoy moved, Hopkins seconded approval of the minutes of the regular meeting of December 12, 2008 as presented, and the motion was unanimously carried.
Public access time
Jeff Hanson was present to notify the commissioners of the planned users’ group meeting scheduled for 6:00P.M. January 12 at the fire hall to solicit input from the users of the off-leash area, especially in areas such as training people to train their dogs, gathering both financial and volunteer support for work at the area, and suggestions. Jeff also mentioned that the gravel parking area and road work was meeting the need in the area it had been installed in, but additional gravel was needed to protect more area. The shelter would be erected when the volunteer(s) had time. He also solicited questions from the commissioners regarding use of the area.
Election of Officers
Chair Eimers solicited nominations, and was asked whether he would serve another year as chair. Since he replied in the affirmative, he was elected chairman by acclamation.
Eimers then solicited nominations for secretary. McCoy stated she would serve another term, and was elected secretary by acclamation.
Unfinished Business
1. Looking Down the Runway
The commissioners had been asked to review qualifications of the six firms who had responded to the request for qualifications for planning and engineering for airport improvement projects. McCoy, reporting for the commissioners, spoke about each of the applicants. Information was also solicited from the airport manager. After further discussion of each of their qualifications, Hopkins moved, McCoy seconded the selection of WHPacific to provide planning and engineering services for projects planned within the next five years, and the motion was unanimously carried.
The airport manager will write to each of the applicants, notifying them of the decision.
New Business
1. Regional Transportation Planning Organization Feedback Meeting
Eimers reported on the afternoon meeting with Shannon Wilbur, P.E., SJCPW, who has been tasked with soliciting information from possible stakeholders regarding participation in the Skagit/Island RTPO. McCoy and the airport manager were also present at the meeting. The commissioners will wait to hear from Wilbur when she has additional information to provide.
2. Port of Skagit County Fee Structure
Eimers presented for filing the current fees in effect at the Port of Skagit County.
Airport Manager’s Report
Communications were received from: 1)Jeff Hanson, re off-leash dog area; 2)WPPA, December newsletter; 3)ESGR, requesting support; 4)WHPacific, contract for engineering services; 5)Diana Hancock, gift of goodies.
The airport manager reported on:
1. Around the Port
a. Weather Tales
b. Theft and Vandalism
c. Generator Redux
d. Gate Work
e. New Species Reported at Airport
f. Backup of Computer Data
2. Election of Officers
3. Selection of Engineering Firm/s
4. House Move
5. WHPacific Visit Re North Outfall
6. Storm Water Advisory Committee
Items were informational in nature; discussion occurred re the house move.
The treasurer’s report was accepted with thanks to the airport manager for good fiscal responsibility.
The year-end transmittal summary was accepted with comment re the good position and return on port fees.
Approval of Payroll/Vouchers
Thurman moved, Hopkins seconded approval of the December 2008 payroll in the amount of $4,394.02, and the motion was unanimously carried.
McCoy moved, Thurman seconded approval of December 2008 general fund vouchers in the amount of $3,528.13, and the motion was unanimously carried.
McCoy moved, Thurman seconded approval of January 2009 general fund vouchers in the amount of $984.15, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., February 12, 2009 in the Port conference room.
The meeting was adjourned at 7:55P.M.
____________________________________
Ulanah McCoy, Commissioner and Secretary
Prepared by
_____________________________
Bea vonTobel, Airport Manager